Making a Hotel Reservation in Spanish | Room-Booking Phrases

Greet, ask if rooms are available, confirm the rate, then repeat dates and your name to secure the booking.

Booking a room in Spanish doesn’t need perfect grammar. It needs clear details: dates, room type, price, and a way to confirm. This page gives you the exact phrases to say, plus a call flow you can follow without freezing up.

You’ll see short scripts for phone calls, emails, and messages. You’ll learn how to say dates and numbers cleanly, how to ask for a confirmation, and what to do when the front desk speaks fast.

What To Prepare Before You Contact The Hotel

Do this first. It keeps the conversation short and smooth, even if your Spanish is basic.

• Dates: check-in day and check-out day.
• Guests: number of adults and children.
• Room style: one bed, two beds, or a larger room.
• Budget: your max price per night.
• Deal-breakers: parking, late arrival, elevator, pet policy.
• Contact info: your full name, email, and phone number.

If you’re calling, keep a pen ready. If you’re messaging, copy your details into a note so you can paste them fast.

Hotel Reservation In Spanish With A Simple Call Flow

This is the backbone. Memorize the bold lines and you can book a room in under three minutes.

Start With A Polite Greeting

Hola, buenos días. (Hello, good morning.)

Buenas tardes. (Good afternoon.)

Buenas noches. (Good evening.)

Then add one line that explains why you’re calling.

Quisiera hacer una reserva, por favor. (I’d like to make a reservation, please.)

Ask About Availability Using Dates

Say your dates right away. It saves time.

¿Tienen habitaciones disponibles del 12 al 15 de mayo? (Do you have rooms available from May 12 to 15?)

¿Hay disponibilidad para dos noches, del 12 al 14? (Is there availability for two nights, from the 12th to the 14th?)

If you don’t want to say the month yet, you can ask them to slow down while you find it.

Un momento, por favor. (One moment, please.)

Specify The Room Type And Guests

Next, tell them who’s staying and what you need.

Seríamos dos adultos. (It would be two adults.)

Somos dos adultos y un niño. (We’re two adults and a child.)

Busco una habitación con una cama grande. (I’m looking for a room with one large bed.)

¿Tienen una habitación con dos camas? (Do you have a room with two beds?)

Confirm Price, Taxes, And What’s Included

Rates can change by plan. Ask in a single, clear bundle.

¿Cuál es la tarifa por noche? (What’s the rate per night?)

¿El precio incluye impuestos y desayuno? (Does the price include taxes and breakfast?)

When you hear a number, repeat it back. That one move prevents most booking errors.

Entonces, serían 120 euros por noche, ¿correcto? (So it would be 120 euros per night, correct?)

Lock The Booking With Your Name And A Confirmation

Once you accept the rate, ask what they need to hold the room.

¿Qué necesitan para confirmar la reserva? (What do you need to confirm the reservation?)

¿Puedo recibir un correo de confirmación? (Can I receive a confirmation email?)

Then give your details.

Mi nombre es Mohammad Ali. Mi correo es mohamad@example.com.

¿Me puede repetir el número de confirmación? (Can you repeat the confirmation number?)

In Spanish, the word reserva is used for a booking, so you’ll hear it again and again. Hearing it should reassure you that you’re on the right track.

Small Pronunciation Tricks That Prevent Mix-Ups

You don’t need an accent. You need clarity on the bits that change the booking.

• Hab-it-a-CIÓN: the stress lands on “-ción.” The word habitación is the standard term for a hotel room.
• Del 12 al 15: say the range as one chunk, then pause.
• Mi nombre es…: say it slowly, then spell your last name if needed.

If the agent speaks fast, use one of these lines and stay calm.

¿Puede hablar más despacio, por favor? (Can you speak more slowly, please?)

No hablo mucho español, pero puedo dar los datos. (I don’t speak much Spanish, but I can give the details.)

Booking By Phone, Email, Or Message

Each channel has its own sweet spot. Pick the one that fits your trip.

When A Phone Call Works Best

Call when you need a same-day room, a late arrival note, or a fast answer on parking. Keep your script in front of you and follow the flow above.

When Email Is Safer

Email shines when names, addresses, or long requests are involved. It also creates a written record. Write short sentences and put the key facts on separate lines.

When A Message Helps

Many hotels reply quickly to messaging apps. Messages work well for “Do you still have a room tonight?” or “Can you confirm my check-in time?” Keep it short and include your dates every time.

If you want more structured Spanish practice beyond travel phrases, the Instituto Cervantes course catalog shows official learning options, online and in-person.

Email And Message Templates You Can Copy

Use these templates as-is. Swap the bracketed parts with your details.

Email Template

Asunto: Reserva de habitación

Hola,

Quisiera reservar una habitación del [12] al [15] de [mayo] para [2] adultos.

¿Tienen disponibilidad? ¿Cuál es la tarifa por noche y qué incluye?

Mi nombre es [Nombre y Apellido]. Teléfono: [Número].

Gracias.

Short Message Template

Hola. ¿Tienen habitación disponible del [12] al [15] de [mayo] para [2] adultos? ¿Precio por noche? Gracias.

If they reply with options, answer with one clear choice and ask for confirmation.

Perfecto. Tomo la opción de [120] euros. ¿Me envían confirmación por correo?

Table Of Phrases For Each Stage Of The Booking

This table gives you a clean menu of phrases. Use one per step, then wait for the reply.

Stage	Spanish Phrase	Use It When
Opening	Quisiera hacer una reserva, por favor.	You start the call or message.
Availability	¿Tienen habitaciones disponibles del 12 al 15 de mayo?	You give dates and ask if rooms exist.
Guests	Seríamos dos adultos y un niño.	You state the group size.
Room Type	Busco una habitación con una cama grande.	You ask for one larger bed.
Rate	¿Cuál es la tarifa por noche?	You ask the nightly price.
Inclusions	¿El precio incluye impuestos y desayuno?	You confirm what you get.
Arrival Time	Llegaría sobre las 23:00. ¿Hay recepción 24 horas?	You expect a late arrival.
Confirmation	¿Me envían un correo de confirmación?	You want written proof.
Repeat Back	Entonces, serían 120 euros por noche, ¿correcto?	You echo the price to avoid errors.
Close	Muchas gracias. Hasta luego.	You end the call politely.

Special Requests Without Stress

Hotels hear the same requests daily. Say them plainly and you’ll get a clear yes or no.

Late Arrival

Llegaré tarde. ¿Pueden guardar la reserva? (I’ll arrive late. Can you hold the booking?)

Llego después de medianoche. (I arrive after midnight.)

Parking

¿Tienen estacionamiento? ¿Es de pago? (Do you have parking? Is it paid?)

Accessible Room Or Elevator

¿Tienen ascensor? (Do you have an elevator?)

Necesito una habitación accesible. (I need an accessible room.)

Quiet Room

Si es posible, una habitación tranquila. (If possible, a quiet room.)

Traveling With A Pet

Viajo con un perro. ¿Aceptan mascotas? (I’m traveling with a dog. Do you accept pets?)

When you ask for a request, pause after the sentence. Silence is fine. Let them answer, then write it down.

How To Say Dates, Times, And Numbers So They Hear You Right

Most booking mistakes happen here. Slow down. Group your information. Repeat it once.

Dates

Spanish often uses “del” and “al” for ranges. You can say the day number, then the month.

• del 12 al 15 de mayo (from May 12 to May 15)
• el 12 de mayo (on May 12)

Times

Hotels may use the 24-hour clock. You can, too.

• Llego a las 22:30. (I arrive at 22:30.)
• ¿A qué hora es el check-in? (What time is check-in?)

Numbers

When you say numbers on the phone, group them and add short pauses.

Mi número es seis uno dos… then continue in chunks.

Quick Table For The Most Common Booking Details

Use this as a mini prompt sheet when you’re on a call.

Detail	Spanish	Tip
Check-in	¿A qué hora es el check-in?	Ask early if you arrive late.
Check-out	¿A qué hora es el check-out?	Confirm if you need a late departure.
ID	¿Necesitan mi pasaporte o DNI?	Use “pasaporte” if you’re not local.
Payment	¿Puedo pagar al llegar?	Ask if a card is needed to hold the room.
Deposit	¿Hay depósito?	Clarify if it’s refundable.
Breakfast	¿El desayuno está incluido?	Ask if it starts early on travel days.
Wi-Fi	¿Hay wifi gratis?	“Gratis” is clear and common.
Parking	¿Tienen estacionamiento?	Ask if it needs a reservation.

What To Do When You Don’t Understand The Reply

This happens to everyone. The goal is not to catch every word. The goal is to get the booking details right.

Ask For A Repeat

¿Puede repetir, por favor? (Can you repeat, please?)

No entendí el precio. (I didn’t understand the price.)

Ask For A Written Confirmation

¿Me lo puede enviar por correo? (Can you send it by email?)

Front desks are used to this request. It protects you and it protects them.

Use Spelling Mode For Names

Spanish uses the same alphabet names you may know, with a few twists. If spelling gets messy, give your email. It’s often faster.

Le dicto mi correo. (I’ll dictate my email.)

For extra practice with listening and short texts, the Centro Virtual Cervantes teaching materials page links to interactive activities.

Cancelations, Changes, And No-Shows

These phrases help you avoid fees and mix-ups. Use them as soon as your plans shift.

Ask The Policy Before You Confirm

¿Cuál es la política de cancelación? (What is the cancellation policy?)

¿Hasta cuándo puedo cancelar sin cargo? (Until when can I cancel without a fee?)

Change The Dates

Quisiera cambiar las fechas de mi reserva. (I’d like to change the dates of my booking.)

¿Pueden moverla al 18 al 20 de mayo? (Can you move it to May 18 to 20?)

Cancel The Booking

Quisiera cancelar mi reserva. (I’d like to cancel my booking.)

¿Me dan un número de cancelación? (Can you give me a cancellation number?)

A Simple Checklist Before You Hang Up

Run this checklist out loud. It takes 20 seconds and catches the stuff that causes trouble at check-in.

• Dates repeated back: check-in and check-out.
• Room type confirmed: bed style, guests.
• Total price or nightly rate confirmed.
• Taxes and breakfast clarified.
• Arrival time noted if late.
• Confirmation number written down.
• Email confirmation requested.

Once you’ve done this a couple of times, you’ll notice a pattern: the same verbs and the same nouns show up in most bookings. Learn the set, then reuse it on every trip.